Secretary & Tender Assistant Job Vacancy at Posture Consulting

Our client in the supplies business an equal opportunity employer is filling the position of a Secretary/ Tender Assistant whose details are described below.

Job summary

The incumbent of this position shall assist in doing tenders, supervision of support staff, managing the directors’ diary, and all secretarial & administrative duties.

Secretary & Tender Assistant Job Duties and Responsibilities

• Receiving and directing all calls to the respective officers

• Ushering clients and visitors and giving them an outline of the nature of business of the organization

• Scheduling of meetings and appointments, by informing the respective members and taking confirmations, preparation of memos and agenda & minutes of the meeting.

• Generating and analyzing quotations, doing of tenders in liason with the director and ensuring its delivery on time.

• Keeping in touch with clients & key customers, as expected

• Maintaining a general filing system and documenting all the correspondence

• Providing secretarial & administrative support and responding on a timely basis to public inquiries

• Gathering information on the various supplies needed, sorting and categorizing it and delegating the processed information to the appropriate departments in the organization in a timely manner

• Managing the directors diary

• Managing stock

• Ensuring the authenticity of office policies and procedures and supervising support staff

• Any other duties as may be prescribed from time to time by your supervisor

Requirements for the Secretary & Tender Assistant Job

• Diploma in Secretarial Studies (50wpm)

• At least 5 years experience 2 of which are in handling of tenders (a must)

• Excellent time management skills and ability to multi-task and prioritise work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Proficiency in MS Office especially word & excel

• Good teamwork

• Able to handle pressure

How to Apply

If you are interested and qualified please send a cover letter and CV to recruitment@postureconsulting.com indicating the job position as the subject of the email. Closing date for application is 27th March 2017

Only shortlisted candidates will be contacted

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